closing without the spreadsheets
Month-end.
We take the reconciliations your close waits on and run them every day instead of in the last week: bank, supplier statements and intercompany matched continuously, every difference raised as a case and resolved, and the bridging spreadsheets retired one at a time. Your controller approves every adjustment.
Five places resolution happens by hand
The resolution tax is the avoidable cost of investigating and clearing exceptions across systems, documents and people; it is why back-office headcount rises with revenue.
- 01 · Intake
Documents arrive as email and PDF
And get keyed into the ledger by hand.
How many documents did someone type into your system last month, and what else could that person have done?
- 02 · Matching
Exceptions route through inboxes
The three-way match clears the clean cases. The rest live in email, phone calls and memory.
Where do your mismatched invoices actually live while they wait, and who knows they’re there?
- 03 · Cash
Remittances don’t tie to the bank
Payments arrive short or combined. Unallocated cash sits on the account for weeks.
How much cash is sitting unallocated right now, and how long does a remittance that doesn’t tie out take to clear?
- 04 · Collections
The chase lives in one head
Or one spreadsheet. Disputes stall because the paperwork is in three places.
If your credit controller was out for a month, what would happen to your debtor days?
- 05 · Close
Spreadsheets bridge the systems
The close lands on the day it lands because of how many bridges there are.
What day does your close land, and which spreadsheet is the reason it isn’t earlier?
The spreadsheets that bridge your systems, retired one at a time.
Every bridging spreadsheet exists because two systems disagree and someone has to carry the difference from one to the other. Retire the disagreement and the spreadsheet has nothing left to do.
We take them one at a time, starting with the one your close waits on. The reconciliation it performs runs every day on the platform instead of in the last week of the month; the differences it used to hide become cases, each with an owner and a log.
When the case list for a reconciliation stays short and the controller is happy with it, the spreadsheet is switched off. Not before.
For financial controllers whose close lands on the day it lands because of how many spreadsheets bridge the systems.
Every document that reaches finance either records cleanly or needs resolving. The proportion that needs resolving is your team’s week. It happens in five places, and it follows the money.
The reconciliations, run every day instead of in the last week.
Month-end leaks where two records disagree and a person carries the difference between them. These are the pairs we keep agreeing, continuously, so the close has nothing left to find.
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Bank to ledger
Receipts and payments against the bank feed.
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Supplier statements to ledger
Every line of every statement.
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Customer statements to debtors
What they say they owe against what you say.
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Intercompany
Balances between your entities.
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Accruals and prepayments
Goods received not invoiced; invoices for future periods.
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The bridging spreadsheets
Each one a reconciliation two systems don’t do. Retired when its case list stays short.
Rules record. AI resolves. People approve.
What rules handle.
- Matching and posting what fits, every day rather than in the last week of the month.
- Bank, supplier-statement and intercompany reconciliations run continuously, with differences raised as cases.
What the AI resolves.
- Bank: unallocated cash and unpresented payments.
- Statements: a missing invoice, a credit not taken, a disputed invoice or a short payment.
- Intercompany: a timing difference or an unmatched charge.
- Accruals: a GRNI build-up (goods received, not invoiced) cleared before it grows.
- It investigates, contacts the counterparty, and recommends.
What people approve.
- Every recommended adjustment, before it posts.
- Any message that disputes a counterparty’s statement, before it goes out.
- The retirement of each spreadsheet, once the system has replaced it.
Measured on your documents, not quoted from someone else’s.
- The day the close lands.
- Open reconciling items by age.
- Bridging spreadsheets retired.
A statement line with no invoice.
- Rule The supplier statement reconciles except one line: an invoice the ledger has never seen.
- Agent The agent requests a copy from the supplier, matches it to its purchase order and goods receipt, and recommends posting it in the period.
- Person The controller approves, and the statement closes with no difference.
We don’t replace your ledger.
- Your ERP, read and written through its API where one exists and through its user interface where it doesn’t: SAP Business One, Sage and Exchequer deepest; NetSuite and Business Central in production; others integrated.
- Banking: Open Banking, BACS and SEPA feeds.
- The spreadsheets you close with today, read until they are retired.
Find out which spreadsheet is the reason your close isn’t earlier.
Thirty minutes, your process, no slides. You leave with a next meeting booked, or a clear reason we’re not the right fit.